Board Meetings Schedule, Minutes & Resolutions
Joint Board & Finance Meeting - Mid Year Review
Monday, April 29, 2024, at 9:00 a.m. in Card Room C
Zoom Details: https://us02web.zoom.us/j/9687107160
Meeting ID: 968 710 7160
Passcode: HgrdMeet1
Printable Version of the Agenda Available 7 days in advance of the meeting
This meeting is to discuss the District’s business. All Board Meetings are open to the public and the public is invited to attend. Any person requiring special accommodations at any of the meetings because of a disability or physical impairment should contact Herons Glen Recreation District at (239) 731-4501 at least five (5) calendar days before the meeting. If a person decides to appeal any decision made by the Herons Glen Recreation District concerning any matter considered at such meeting or hearing, (s)he will need a record of the proceedings, and that, for such purpose, (s)he may need to ensure that a verbatim record of the proceedings is made, which includes the testimony and evidence upon which the appeal is to be based.
Board Meeting Schedule
2024 BOARD OF SUPERVISORS CALENDAR
All meetings will be held in the Herons Glen Clubhouse at 2250 Herons Glen Boulevard, North Fort Myers, Florida, 33917. All meetings will begin at 9:00 a.m. in Card Room C, unless otherwise noted below:
Regular Board Meeting - Monday, March 25
CANCELED - Regular Board Meeting - Wednesday, March 27
Regular Board Meeting - Monday, April 1 Organizational Meeting
Regular Board Meeting - Monday, April 22
Joint Board Meeting with Finance Committee Mid-Year Review - Monday, April 29
Regular Board Meeting - Monday, May 20
Board Workshops (Budget)
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Monday, June 10
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Tuesday, June 11
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Wednesday, June 12
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To Be Determined - Thursday, June 13
Regular Board Meeting - Friday, June 14
Regular Board Meeting - Monday, July 22 at 9:30 a.m.
Regular Board Meeting - Monday, August 19 at 9:30 a.m.
Public Hearing - Annual Budget - September 4 at 6:00 p.m. in the Ballroom
Regular Board Meeting - Monday, September 30 at 9:30 a.m.
Regular Board Meeting - Monday, October 21
Regular Board Meeting - Monday, November 18
Regular Board Meeting - Monday, December 9
Minutes for Regular Board Meetings
- January 15, 2024
- January 29, 2024 - Joint Meeting with the Board and Finance Committee
- February 5, 2024
- February 19, 2024
- March 4, 2024
- March 25, 2024
- April 1, 2024
2022 Regular Board Meeting Minutes
2021 Regular Board Meeting Minutes
2020 Regular Board Meeting Agendas
2020 Regular Board Meeting Minutes
Minutes for Board Workshops
Minutes for Special Board Meetings
2022 Special Board Meeting Minutes
2021 Special Board Meeting Minutes
2020 Special Board Meeting Agendas
2020 Special Board Meeting Minutes
Minutes for Budget Meetings
Motions
2024
January 15, 2024
- Supervisor Mars made a motion to approve the recommendation from the Facilities & Amenities Committee that a form detailing a process to request the use of donated targeted funds be adopted. Vice-Chair Overs seconded the motion. Following discussion, the motion was unanimously approved and the form will be included in the Appendix of the Policy and Procedures manual.
- Supervisor Mars made a motion to add Laurie Decker to the Resident Events Committee. Vice-Chair Overs seconded the motion. The motion was approved unanimously.
- Supervisor Mars made a motion to appoint Lynn Brew as Supervisor of Elections. Supervisor Kulkoski seconded the motion. The motion passed unanimously.
- Supervisor Kulkoski made a motion to appoint Howard Young as the Board Representative to the election. Supervisor Mars seconded the motion. The motion passed unanimously.
- Governing Structure Chart – Vice-Chair Overs made a motion to accept the “Herons Glen Community Governing and Oversight Structure” document for the Recreation District’s portion only. Supervisor Mars seconded the motion. The motion passed unanimously.
- Finance Committee Chair Dennis Popp made a motion that the Finance Committee recommend to the Board to authorize Gulfshore Insurance to secure wind coverage for the clubhouse from Catalytic Insurance. This would include full limits wind coverage with a 5% deductible and the Board consider both the 12-month or longer coverage options offered. . David Brendsel seconded the motion. The motion was approved unanimously.
- Approve Ballroom Renovation ad hoc committee – Supervisor Mars moved that the following volunteers be approved as the Ballroom Renovation ad hoc Committee: Karen Jessop, David Muir, Trish Perry, Pat Clopton, Paul Koenig, Bob Hansford and Beth Brucker. Vice-Chair Overs seconded the motion. The motion was approved unanimously.
- Supervisor Schwarz made a motion to move forward with the proposal from Hole Montes, not to exceed $2,500. Vice Chair Overs seconded the motion. The motion was approved unanimously. GM Belknap will engage with Hole Montes immediately.
- Counsel Hart presented Resolution 2024-02 to the Board. Chair Young moved to approve Resolution 2024-02, Supervisor Mars seconded the motion, and the Resolution was approved as follows: A RESOLUTION CANCELING THE ELECTION FOR TWO MEMBERS OF THE BOARD OF SUPERVISORS OF HERONS GLEN RECREATION DISTRICT ON MARCH 26, 2024; ACCEPTING THE QUALIFICATION OF CANDIDATES PETER OVERS AND JAYNE SCHWARZ; DECLARING CANDIDATES PETER OVERS AND JAYNE SCHWARZ ELECTED TO THE POSITION OF SUPERVISOR FOR A TERM OF THREE YEARS COMMENCING APRIL 1, 2024. Lenny Prince interjected and stated that he disagreed with the motion, insisting that he does qualify because he is a Herons Glen resident over the age of 18 years living in the community for over 90 days, and that there would be legal action if his application was not accepted. Mr. Prince requested that the Board cease with the motion. Discussion of the charter took place and Mr. Hart explained the importance of where FL Law and Florida Election statutes apply. The motion was approved unanimously.
- Supervisor Mars moved to separate the two entities and continue with the volunteer appreciation event. Chair Young seconded the motion. The motion was approved unanimously.
February 19, 2024
- Supervisor Kulkoski made a motion to approve up to $6,500 to add 100 amp electric services in the Ballroom from the Bond Clubhouse improvements. Vice-Chair Overs seconded the motion. The motion was approved unanimously.
- Vice-Chair Overs made a motion that we authorize our treasurer Jayne Schwarz to take action on the arbitrage subject and make adjustments where necessary. Chair Young seconded the motion. The motion was approved unanimously.
- Vice Chair Overs made a motion to add Bob Herbstritt to the Problem-Solving Committee. Supervisor Kulkoski seconded the motion. The motion was approved unanimously.
- Supervisor Kulkoski made a motion to issue restaurant gift cards to all HGRD Board-appointed volunteers with the amount to be determined based on the 2024 budget for the event. Vice-Chair Overs seconded the motion. The motion was approved unanimously.
- The minutes from 03.04.2024 Regular Board Meeting were presented. Vice-Chair Overs mentioned that the following motion was missing and will be added as follows: Supervisor Kulkoski moved to issue restaurant gift cards to all HGRD Board-appointed volunteers with the amount to be determined based on the 2024 budget for the event. Vice-Chair Overs seconded the motion. The motion was approved unanimously. Chair Young moved to approve the minutes as amended from the Regular Board meetings on 03.04.2024. Supervisor Kulkoski seconded the motion. The motion was approved unanimously.
- Chair Young moved that the amount of the volunteer appreciation gift cards be $30 for all Board-approved committee volunteers and the cards be sent by US Mail. Supervisor Mars seconded the motion. The motion was approved unanimously. Supervisor Mars moved that GM Belknap reach out to departmental managers for additional HGRD volunteers who are not members of a Board appointed committee that they feel should be acknowledged with a gift card. Vice-Chair Overs seconded the motion. The motion was approved unanimously. This list will be brought forth at the April 1st Board meeting for approval.
- Vice-Chair Overs moved to modify the LDO with respect to the storage containers at the maintenance facility and the modified bathroom facility at the driving range. Supervisor Mars seconded the motion. The motion was approved unanimously.
- Supervisor Mars moved to offer Mr. Cacioppo a $500 stipend to look at our facilities and offer his thoughts and suggest companies to contact for the stage curtains, projectors, etc. Vice-Chair Overs seconded the motion and suggested that Mr. Cacioppo serve as a consultant in the future. The motion was approved unanimously.
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As the first order of business, Thomas Hart, Esq. gave the Oath of Office and swore in Peter Overs and Jayne Schwarz as members of the Board of Supervisors. Counsel Hart asked the Board for nominations for the Chair of the Board for the following year.
Supervisor Kulkoski made a motion to keep the offices of Chair, Vice-Chair, Treasurer, Secretary, and Assistant Secretary/Treasurer from the previous year. Hearing no objections, Counsel Hart closed the nominations. Vice-Chair Overs seconded the motion. The motion was approved unanimously. - Vice-Chair Overs made a motion to approve a supplementary group of volunteers to receive a $30 gift card, this included the Golf Handicap Committee. The list was provided by management and fell within budget. Supervisor Kulkoski seconded. The motion was approved unanimously.
